Before mobility

If your provisional nomination was due to not having enough ECTS or missing a first-year course, we will check this at the end of the academic year and contact you, if you didn’t meet the requirements. In that case, your exchange will be cancelled.

If your provisional nomination was due to having a B2 level of a language of instruction, upload a proof of C1 level in MO under “other documents” and send an email to exchangelaw rug.nl.

Go to the tab “Recognition of courses”, then choose your study programme (LLB & LLM or Dutch programmes). Fill in the online form for the Board of Examiners according to the instructions given during the info session. Read more about how to fill in the form in the BROCHURE in Mobility Online.

If the majority of your travel to the host university is done in a sustainable matter (bus, train, carpool), you may be eligible for the top-up. Log into MO and read the information about the Green Travel top-up before generating your Grant Agreement. Fill in the questionnaire and let us know if you wish to apply for the top-up. Erasmus students would have to upload a Declaration of honour before the mobility.

Log into MO and fill in the additional information for the GA. After we have calculated your grant based on the dates you entered in MO, download the generated document, sign it and send to exchangelaw rug.nl for a counter-signature. Don’t forget to upload the GA signed by all parties in MO.

Please enter the information about your health insurance that will cover the duration and location of your Exchange.

Send an email to exchangelaw rug.nl with the correct dates. We will adjust adjust them for you in MO and recalculate your GA. You will then have to generate a new GA in MO.

The reason why your LA is incomplete is mentioned in the email you received. Upload the missing documents and/or correct your LA in MO. Then click on “Enter confirmation” to resubmit your LA for reevaluation.

This is really up to you. If you wish to have the grade from this language course on your diploma, you will have to officially add it to your LA and, therefore, also request an official approval of the BoE for it. Remember that they would only approve a language course as extra-curricular, hence, above the required minimum ECTS. If you do not want to have this grade transferred to your RUG diploma, you don’t have to add it to your LA.

Log into MO and go to “Complete courses for the Learning Agreement”. Add each course separately as explained during the info session. If you have any questions regarding adding the courses, please read the BROCHURE in Mobility Online.

Please remember to have between 30 and 40 ECTS worth of courses per semester. Do not forget to upload a valid Course Approval from the BoE in MO afterwards.

If you completed all pre-departure formalities at least 6 weeks before the start of your exchange, you will receive the first instalment of your grant between 4 and 2 weeks before departure.

This sometimes happens with the partners outside of Europe. They prefer to sign only one LA instead of LA Before mobility and then another one During (with possible changes). In that case, please make sure that you have at least the signed GA uploaded in MO before the deadline and arrange for the signature on the LA as soon as possible. Unfortunately, this means that you will not receive the first instalment of your grant until both documents are dully signed and uploaded in MO.

The reason why your Before Mobility documents are incomplete is mentioned in the email you received. Upload the missing documents and/or correct them in MO. Then click on “Enter confirmation” to resubmit your documents for reevaluation.

If you are a native speaker of the language of instruction, you are exempt from this requirement. Please check if you ticked the box "mother tongue" in MO. In that case, you can simply skip these steps in MO.