After mobility

Log into MO and follow the next steps in order to successfully finalise your exchange.

Erasmus students: please confirm the final mobility dates first.

Download the LA After (or the Statement of Host) proving the dates of your exchange and upload it with the signature of your host university. A signature of your home university is not required. Please remember that the courses on your LA After Mobility have to match with the Transcript of Records. If there are discrepancies, the whole period abroad may not be recognised and you would have to pay back the grant already received.

The next step will be filling in a digital student report form and uploading a student experience report of approximately 2-3 pages.

You have 4 weeks from the end date of your exchange to upload the Learning Agreement After mobility (or the Statement of Host university) and your study report.

Only when all these formalities are completed, we are allowed to process your Transcript of Records, which we need to receive directly from your host university. This can be done after the deadline.  

I refer you to the brochure in MO for all the details regarding the After Mobility formalities.

The LA After serves as a proof of the exact dates of your exchange and the courses you took. The grades are not necessary for this document. Therefore, your host university may sign it without them. We will get the exact grades from the Transcript of Records, which can be sent to us after the 4-week deadline. 

Alternatively, please use the Statement of Host.

No, our signature is not mandatory on this document. You may upload it in MO just with the signature of the host university.

From the point of view of the grant, if you took all the exams for the courses on your LA, there will be no negative consequences. However, you would still have to obtain at least 15 ECTS worth of courses. Regarding the LLB students who need to pass the minimum of 30 ECTS, you would have to contact the BoE and the study advisers and ask if they would allow you to make up for the missing credits otherwise.

All your grades will be transferred and converted to your RUG diploma according to the conversion tables known only to the BoE. These tables are not made public, as the conversion might slightly change per year. However, please know that a pass will always be converted to a pass (regardless of the passing threshold at the host university) and the highest grade to a highest grade. 

If you received only a pass/fail grade, it will also be converted into a pass on your diploma. Meaning that it will not count towards your GPA. Otherwise, your grades will be converted into proper grades within the Dutch grading system. 

I have made a note on your account about you willing to graduate directly after the exchange. This will expedite the process. However, the speed of processing your grades depends greatly on you as well.  Please remember, that we will only process your Transcript when you have completed the After Mobility formalities and we have received your Transcript directly from the host university. Transcript sent by you, does not count. 

This process takes usually 4 weeks from the moment when we have received your Transcript from your host university. Please note that your Transcript will only be sent for processing once you have finalised the After Mobility formalities.

If the Transcript from exchange and your LA don’t match, you are in breach of the Grant Agreement and will have to pay back the grant. You will receive an invoice from the Mobility and Scholarship Desk of our university.

Please know, that we may not accept a Transcript from a student. It has to be sent to us directly by the host university. Ask your host university to send your Transcript directly to exchangelaw rug.nl

You received a link to a short online assessment form from the Erasmus Agency per email on the last day of your mobility. It is a questionnaire about your experience with both home and host university. Please fill in this report, as without it, you will not receive the second installment of your grant.

Please DO NOT click on "Abort exchange" as this would cancel your whole mobility and reverse the grant. You have finalised everything in MO, therefore, you do not have to take any more steps there. I will close your application shortly.